UTeM | Universiti Teknikal Malaysia Melaka

• VISA WITH REFERENCE (VDR) APPLICATION

With effect from 1^st January 2014, all the potential international students who wish to enter Malaysia to study are required to obtain the Visa with Reference (VDR) before their entry. Please submit the following documents for the VDR application. These documents will be send to the Immigration Department of Malaysia for the approval:

Copy / scan passport (all pages including the blank ones)
Copy / scan UTeM offer letter
Copy / scan passport size photograph
Copy / scan of Test Report Form (International English Language Testing System IELTS)
Copy / scan signed of the Student Acceptance Form (it is attached to the offer letter)
Name of the Embassy of Malaysia / Malaysia Consulate Office near the student

• VDR PROCEDURE

The VDR process will take minimum of two (2) weeks to be approved at the Immigration Department of Malaysia
The International Office (IO) of UTeM will email you the VDR upon approval from the Immigration Department of Malaysia, which you may proceed to the nearest Embassy of Malaysia / Malaysia Consulate Office to stamp the visa in your passport
Do not purchase your flight ticket until you have obtain the VDR approval
The Immigration Law of Malaysia do not allow potential international students entering Malaysia on a social / visit pass in order to apply for a student pass
Any inquiry on the immigration matter, please refer to Mdm Zulaikha Md Radzai via email, This email address is being protected from spambots. You need JavaScript enabled to view it.

• INFORMATION FOR THE INTERNATIONAL STUDENTS

IMMIGRATION RULES AND PROCEDURES OF MALAYSIA

All the international students are advised to apply for the Visa with Reference (VDR) through the International Office (IO) of UTeM, which you may proceed to the nearest Embassy of Malaysia / Malaysia Consulate Office in order to obtain the Single Entry Visa to Malaysia
To avoid from overstay and be charged for the maximum compound by the Immigration Department of Malaysia, the student is strongly advised to enter Malaysia at least three (3) days before the registration date. This is to allow the seven (7) working days for IO UTeM to prepare the documentation for the student pass application, issuance of the insurance policy and personal bond stamping; while the student pass issuance at the Immigration Department of Malaysia will take minimum of two (2) weeks. Kindly note that the student is required to do the medical check-up in Malaysia.
Compound for overstaying is counted at RM300.00/day or RM1,100.00/month or any other penalty imposed by the Immigration Department of Malaysia
Married students are advised to enter Malaysia as single prior to the issuance of the student pass. Dependent pass could only be applied and obtained after the student pass is approved and issued.
On approval of the student pass, the student could apply for VDR in order to obtain the visa (dependent pass) for his/her family members to enter Malaysia.

• VISA WITH REFERENCE (VDR) APPLICATION

STEP

FLOWCHART

1. Student received UTeM Offer Letter

2. Student to submit complete VDR documents

Student to submit complete VDR documents by email:

Copy / scan passport (all pages including the blank ones)
Copy / scan UTeM offer letter
Copy / scan passport size photograph
Copy / scan of Test Report Form (International English Language Testing System IELTS)
Copy / scan signed of the Student Acceptance Form (it is attached to the offer letter)
Name of the Embassy of Malaysia / Malaysia Consulate Office near the student

3. IO to check and vet documents

IO checks and vets all the documents submitted by the student

4. IO to submit the application to the Immigration Department of Malaysia

IO will submit the application to the Immigration Department of Malaysia. The process will take minimum of two (2) weeks to be approved

5. Issuance of VDR Letter

VDR Letter is ready and issued by the Immigration Department of Malaysia

6. VDR Letter to be send to the student

IO collected the VDR Letter from the Immigration Department of Malaysia and sends the letter to the student via email

7. Student to present VDR Letter to the Embassy of Malaysia / Malaysia Consulate Office

Student MUST present the VDR Letter to the Embassy of Malaysia / Malaysia Consulate Office in order to obtain the Single Entry Visa VDR stamp. Without this stamp, student pass could not be issued

8. The issuance of visa to the student

Visa is issued by to the Embassy of Malaysia / Malaysia Consulate Office. This visa will only valid for three (3) months from the date of the issuance. If the student does not enter Malaysia within the three (3) months time, the student is required to re-apply.

9. End Process

Student is ready to enter Malaysia. Please notify the IO staff and email a copy of the flight itinerary for a pick-up airport service

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